Here’s how to add an email signature to Outlook 2019 (also applicable to Outlook 2016)

These instructions are available as Video, Text or Slides


Video – How to add an email signature to Outlook 2019


Simple Text Steps – Adding an email signature to Outlook 2019

  1. Click on new email (the same way as if you were creating a new email)
  2. On the Messages Ribbon click on Signature and then click on Signatures from the drop-down menu
  3. Click on New (under the box that says Select Signature to edit)
  4. Type in a name for your signature and then click on OK
  5. Type in your signature into the Edit Signature box and then click on OK
  6. Under Choose default signature select whether your new signature should be automatically added to New Messages and Replies/forwards by selecting it in the drop-down
  7. Click on OK
  8. Close the new message window
  9. Click on New Message and check that your signature is populating

Slides – How to add an email signature to Outlook 2019

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